Purpose

Travel grant for research affiliated participation in courses and congresses within clinical cancer research.

Travel grants can be granted for:

• Active participation in scientific congresses. Provided that an abstract is enclosed in the application. The applicant has to be a co-author and it should clearly state who the presenter is. Applicants that have not defended a thesis need a supervisor’s certificate.
• Participation in virtual conferences. Provided that an abstract is enclosed in the application. The applicant has to be a co-author and it should clearly state who the presenter is. Applicants that have not defended a thesis need a supervisor’s certificate.
• Participation in courses. Approved courses are e.g. ESTRO, ESMO, European School of Oncology, European School of Hematology. No courses outside of Europe unless you have a presentation.
• Chairmanship at session/workshop; invited as a speaker.

Specific terms

Emergency grants are not granted. Nor any educational visits to other institutions or group travels.

Travel grants normally cover return tickets partly or in full to the lowest ticket cost (only economy class or equivalent) , hotel costs, registration fee, transfer to and from the airport.

Allowance or reimbursement for meal costs will not be approved.

The travel grant is personal and may only be used for the purpose intended. Additional grant for any additional costs will not be allowed.

Practical instructions

Application deadlines

• 1 March
• 1 June
• 5 September
•  1 December

The application system is open for registration until midnight on the above dates.

The application should be regarding a journey that begins at the earliest one week after the deadline of the present application period.

Application

The application form is filled in online directly in the application system and sent electronically. The application form can be saved and changed until final submission. After the application has been submitted it cannot be modified.

A signed application must, together with the other appendices, be attached as a pdf file in the application system.

NOTE !!! As of March 2, 2019, no paper application should be submitted to the office. Everything must be attached in the application system.

Appendices

All appendices must be attached as pdf files in the application system under ”Motivering och program” or ”Övriga bilagor”.

Examples of appendices:

• Invitation from overseas head of department or congress organiser
• Abstract (must be complete with information on authors, presenter and institute to which applicant is affiliated)
• Congress program (only the part relevant to the application)
• Supervisor’s certificate

Expense report

Half of the amount granted is paid in advance at the time you receive the grant letter. The second and last payment will be made after your travel report and expense claim have been received and approved. No other transactions will be approved.

After the journey is completed:

• Travel report (reserapport) is filled in online (the form is in the same place as the approved application). The travel report should be a summary of the scientific content of the Congress and be at least one A4 page long.
• Expense report (reseräkning) is filled in online (the form is in the same place as the approved application). Each cost is reported separately.

Original documents that should be sent together with the signed travel report to the office are;

• boarding card/flight ticket/e-ticket,
• receipt for payment of the flight/train, hotel, registration fee and receipts for airport transfer. If payment has been made with a credit card or an invoice, account statement showing the payment of the credit card bill or invoice should be included.

Travel costs for journeys by own car is reimbursed with the fixed tax-free amount of 18,50 SEK/10 kilometres.

NOTE! The signed copy of the expense report including original receipts should be sent to:

Radiumhemmets Forskningsfonder
Box 25
171 11 Solna

When receiving a travel grant from Radiumhemmets Forskningsfonder the travel report together with the expense report must be handed in within a month after completed journey.

If the applicant is prevented from travelling, repayment of the advance must be made as soon as possible to BG 770-7755 (Cancerföreningen i Stockholm) or BG 828-2253 (Konung Gustaf V:s Jubileumsfond).