Purpose
Travel grant for research affiliated participation in courses and congresses within clinical cancer research.
Travel grants can be granted for:
- Active participation in scientific congresses. On the basis that an abstract has been submitted. The applicant has to be a presenter. Applicants that have not defended a thesis need a supervisor's certificate.
- Participation in courses. Approved courses are e.g. ESTRO, ESMO, European School of Oncology, European School of Hematology. No courses outside of Europe unless you have a presentation.
- Chairmanship at session/workshop; invited as a speaker.
Specific terms
Emergency grants are not granted. Nor any educational visits to other institutions or group travels.
Travel grants normally cover return tickets partly or in full to the lowest ticket cost, hotel costs, registration fee, transfer to and from the airport.
Allowance or reimbursement for meal costs will not be approved.
The travel grant is personal and may only be used for the purpose intended. Additional grant for any additional costs will not be allowed.
Practical instructions
Application deadlines
- 1st March
- 1st June
- 5th September
- 1st December
The application system is open for registration until midnight on the above dates.
The application should be regarding a journey that begins at the earliest two weeks after the deadline of the present application period.
Application
The application form is filled in online directly in the application system and sent electronically. The application form can be saved and changed until final submission. After the application has been submitted it cannot be modified.
The application form with the applicants signature as well as any supervisor's certificate must be sent to the office at Radiumhemmets Forskningsfonder in 4 copies no later than the day after the deadline of the present application period.
Please observe! Do not send any printed copies of electronic enclosures.
Enclosures
All enclosures should be electronic. Any supervisor's certificate is sent to the office at Radiumhemmets Forskningsfonder together with the signed application form.
Examples of enclosures:
- Invitation from overseas head of department or congress organizer
- Abstract (must be complete with information on authors, presenter and institute to which applicant is affiliated)
- Congress program (only the part relevant to the application)
- Supervisor's certificate
Expense report
The following rules are applied to payment of travel grants:
- Half of the amount granted is paid in advance at the time you receive the grant letter. The second and last payment will be made after your travel report and expense claim have been received. No other transactions will be approved.
- Expense claim is filled in online (the form is in the same place as the approved application).
- A signed copy of the expense claim including original receipts is handed in to the registry.
- Original documents that should be enclosed are; boarding card/flight ticket/e-ticket, receipt for payment of the flight/train, hotel, registration fee and receipts for airport transfer. If payment has been made with a credit card or an invoice, account statement showing the payment of the credit card bill or invoice should be included.
- A copy of the submitted registration form should be enclosed.
Travel costs for journeys by car is only reimbursed with the fixed tax-free amount of 18,50 SEK/10 kilometres.
If the applicant is prevented from travelling, repayment of the advance must be made as soon as possible to BG 770-7755 (Cancerföreningen i Stockholm) or BG 828-2253 (Konung Gustaf V:s Jubileumsfond).
Travel report
When receiving a travel grant from Radiumhemmets Forskningsfonder the travel report together with the expense report must be handed in within a month after completed journey. The form is in the application system.
The travel report should be a summary of the scientific content of the congress.